Patrick Markey, Chair (presiding)
Commissioners Barbara Garvey, Craig Givens, Sheila McElwaine.

Absent: Commissioners Madeline Landrau, Vera O'Connor,Rudy Ruggeri.

Lee Fogarty, Assistant Director
Carol Leaders, Business Manager
Janet Stupak, Volunteer Coordinator (minute taker)

Call to order:

5:34 p.m.

1. Opening reading

Commissioner McElwaine.

2. Minutes of the May 2, 2007 Meeting

Commissioner Garvey moved, with Ms. McElwaine providing the second, to accept the minutes of the May 2 , 2007 meeting of the Springfield Library Board of Commissioners with one correction. This correction is:

Under 6. Library Director's Report: Facilities Update

Ms. McElwaine proposed that �the terra cotta festoons have been shipped to California to be recast;� rather than refurbished, as was written. Ms. Garvey seconded.

The motion passed.

3. Library Advisory Committee Reports:

Ms. McElwaine introduced Kathy Garron, in attendance as a representative of the newly formed East Forest Park Branch Advisory Committee. This group now has about 14 members who hope to meet monthly in order to promote library programs and bring ideas from the community to the attention of library staff. Ms. McElwaine is currently working with this group in their quest to develop a vibrant advisory committee.

Ginna Ondricek, Forest Park Branch Advisory Committee, spoke passionately about the frustrations of their group in regard to the repairs planned for and being done at the Forest Park Branch Library. She thanked Ms. McElwaine, Jean Kaiser, Bill Malloy and branch manager Reggie Wilson for their ongoing help. On behalf of the commission Ms. McElwaine sincerely apologized for the delays and reminded Ms. Ondricek that the advisory committee has the construction schedule and will be getting minutes of the construction meetings. Construction is to set to begin between June 18 th and July 2 nd. Chairman Markey assured her that the work would be completed.

Marge Guess, Mason Square Branch Advisory Committee, asked the commissioners to �focus on the kids� as they move forward with plans for the new Mason Square Branch Library. She reminded everyone of the next Mason Square Steering Committee meeting to be held on June 19 th at 5:30 p.m. at the Martin Luther King Jr. Community Center.

4. Commission Sub-Committee Reports:

Finance:

Policy:

Facilities:

As a result of the Board of Library Commissioners Finance Committee meeting held on June 5, 2007 two recommendations were brought to the Board:

Ms. Garvey made a motion that any bequest or gift in excess of $1000.00 go to the Library Foundation. Ms. McElwaine seconded.

The motion passed.

Commissioner Garvey made a motion that any bequests or gifts less than $1000.00 be deposited in the Library Department donation account to be spent in the current year. Ms. McElwaine seconded.

The motion passed.

Judy Cmero, Borrowers' Services Manager, presented the �Deposit Collection Policy� draft that was approved by the Library Commissioner's Policy Sub-Committee.

Following discussion Ms. Garvey made a motion to accept this draft and Ms. McElwaine seconded the motion.

The motion passed.

Ms. Cmero presented the �Collection Agency Policy� highlighting the proposed four changes.

•  Lower the minimum for reporting from current $50 to $25 in billed item replacement fees.

•  Report juvenile and young adult patrons as well as all adults.

•  Use a collection agency that uses telephone calls as well as letters to contact delinquent patrons.

•  Report all adult patrons who do not respond and clear their records after the collection agency has completed its full series of contacts either just by letter or letter and telephone to a credit bureau , even if their billed item total is just the $25 minimum.

Following discussion Ms. Garvey made a motion to accept this draft and Ms. McElwaine seconded the motion.

The motion passed.

The �Purge Policy� was postponed pending further discussion.

Ms. McElwaine initiated discussion regarding the volume control for the Brightwood Branch public address system within the library. Ms. Fogarty will investigate.

5. Proposal to appoint a liaison to the Friends of the Library

Postponed. To be considered by the Board at next month's meeting.

6. Other Business:

None.

7. Adjournment

The next regular meeting of the Springfield City Library Board of Commissioners will be held in July, with the exact date to be determined.

The meeting was adjourned at 6:55 p.m.